Document management software lets organizations to organize, collect and store files in any format. Its robust features facilitate an effortless workflow, cut down on manual data entry tasks, and help automate business processes. It also helps to reduce inconsistent data, communication errors and unproductive delays, all while helping teams collaborate with confidence.
When they’re digitally sourced or scanned into an electronic document management system documents can be labeled with metadata to help users sort and locate information more easily. This helps streamline the process of preparing a document by utilizing workflows that guide it through predefined steps automatically.
In an era where employees often work on projects outside of the office–whether it’s for a customer meeting or a launch of a project, or conference calls, document management systems provide an centralized repository that makes it easy to access and share files from any location. It also eliminates the necessity of searching for files across different devices, apps, or cloud-based platforms. This is a huge time-waster that could lead to wasted opportunities and increased frustration.
Many document management platforms offer an application for mobile devices that allows employees working from remote locations to quickly collect data, which is later transferred to the central repository once internet connectivity has been restored. Streamlined workflows with a secure interface, as well as an intuitive user interface could also help increase productivity. For instance, the file-sharing platform Hightail offers an account for free and low-cost plans that are perfect for businesses with a creative focus that rely on large video or image files. It also supports offline mode, which means team members are able to work even without an Internet connection and upload their work when they return back to work.